Abstract Submission

Abstracts should be submitted through the ERL2019 SPMS website. Abstract submission is extended to 19th May 2019.

You must have a JACoW profile in order to submit an abstract. If you are not sure whether you already have a JACoW profile, follow the instructions at the above link to search for a profile in your name. If you do not already have a JACoW profile, you must create one before you can submit an abstract. If you do already have a JACoW profile, please check whether the data in your profile is up to date, especially your e-mail address and affiliation, and update it if needed. Do this by clicking on the "Modify Your Profile" link.

Submit your abstract(s) by clicking on the "Submit a New Abstract" link. Follow the guidelines below when preparing and submitting your abstract.

Abstract Title - Enter the title of the contribution using initial capital letters; for example: "This is a Paper Title in Initial Capital Letters".

Presentation Type - The default for all contributions is “Poster”. The Scientific Program Committee will select some of these contributions for oral presentations, and the rest will remain as poster presentations. This selection will be communicated to primary authors by 15th June 2019.

Classification of Abstracts - All contributions are grouped by classifications. Authors are reminded that it is their responsibility to properly classify their abstracts to ensure that, if accepted for presentation, the paper is properly placed within the workshop program.

Special Characters - Since electronic submission over the web does not allow a simple and straight-forward system to enter Greek symbols, superscripts, or subscripts, authors are requested to avoid using them.

 

Abstract Editing / Entry of Co-authors

After having submitted the abstract, a new window allows authors to print, edit, withdraw, and also to enter other authors and designate their roles: primary/submitting author (the persons normally contacted on matters concerning the program and the workshop organization), presenter/speaker (the person who would present talk or poster), or co-author.

If a paper is selected by the Scientific Program Committee for oral presentation, the role "presenter" automatically becomes "speaker." The roles thus assigned are used to generate the sort order for co-authors in the table of contents. The names of primary/submitting authors appear first in the list of co-authors, followed in alphabetical order by co-authors with the same affiliation. Co-authors from other affiliations are grouped by affiliation, in alphabetical order.

It is important to remember to enter all co-authors. Failure to do so means they will be excluded from the author index in the workshop program booklet and in the proceedings.

Note that when you enter co-authors, the JACoW SPMS system will search to see whether a profile/account already exists for the co-author. If it does not, you will have to create a profile for them. Please be extremely careful with data entry as this profile will be added to the JACoW Repository.

Always click on "Update" to save changes.