Every supported experimentalist has to fill out the online reimbursement form. You will find the form in your GATE account in the 'After the beamtime' section. Please choose 'Travel reimbursement'. The signed print out of the completed reimbursement form must be sent back to the HZB User Office together with all original receipts, tickets, printout of e-tickets and boarding passes. Please note that photocopies or scans of receipts will not be accepted. In case of several executions per proposal (i.e. BAG proposal), please contact the HZB User Office.
- Travel and Subsistence Support has to be applied for in GATE prior to the beamtime
- The eligibility of support will be checked by the HZB User Office
- Special arrangements need to be discussed with the HZB User Office well in advance, at least 3 weeks before beamtime
- Applications for reimbursement of travel expenses will not be processed if submitted later than 6 months after your stay at the HZB